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5 Tips for Effective Travel Planning With Your Academic Planner

15 Jun

With hectic home lives and crazy work schedules, planning a trip can seem like a daunting task. However, an academic planner can help you do all the legwork well in advance – so all that’s left to do is enjoy the journey! Plus, since an academic planner is built to accommodate summer, it’s the perfect planner to outline summer vacation plans.

Block Out Dates

The first step to using your academic planner to plan your travels is to pick the dates and block them out on your planner. Because you’re able to work far in advance with an 18-month planner, you can plot out all the trips you’re planning and prevent accidentally double booking yourself. Cross out the dates or highlight them in a specific color so that you don’t overlap commitments.

Schedule To-dos

Once you have your trip dates blocked out, use your planner to schedule the entire trip’s to dos. Start with the date of the trip and back up. For example, if you want to start pricing flights four weeks before you travel, flip four weeks before your departure date and write, “Price out flights.” If you want to wait to book the flight until two weeks before (for enough time to check for that last-minute screaming deal), flip two weeks after you put the pricing note and write, “Book flights.” Follow these same steps for each task – booking a hotel, renewing your passport, buying traveler’s insurance, and so on.

Track Your Budget

You know how much you have budgeted for your trip. Jot that amount down on the day you depart. Each time you spend money on the trip – paying for the flight, buying a new bathing suit, or picking up sunscreen – subtract that amount from the total. You can even calculate estimates for your expenses as you plan the trip. For example, back up to the date you decided to start pricing flights. Use that page to write notes on how much the flight will be on various airlines so that when you go to purchase the tickets, you have a budget reference. Bonus: If you don’t spend as much as you anticipated in the planning stages, you’ll have a balance to use for extra souvenirs!

Create Lists

In addition to planning your dates, to dos, and budget, you can use your academic planner to create lists for each aspect of your trip. If you jot the lists on the day you need to do them, you’ll stay organized and won’t forget crucial information. On your planner page for the day before you depart, start a packing list. Even if the trip is eight months away, if you think of something – don’t forget extra camera batteries – write it down.

Get Creative

Use the notes pages in your planner to get creative. Paste images of your destination on the notes pages to motivate and inspire you. During your trip, use the pages to journal or scrapbook about your adventures. And when the trip is through, add your favorite pictures from the trip and archive the planner.

Using your 12 or 18-month planner can help you plan your trip down to the details in advance. You won’t be scrambling around the night before your flight leaves, trying to remember everything you wanted to bring!

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 Meet the Writer:Maggie Marton is a freelance writer who lives in Bloomington, Indiana, with her husband and their three darling dogs. View more of Maggie’s work at MaggieMarton.com

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One Response to “5 Tips for Effective Travel Planning With Your Academic Planner”

  1. Maybelline June 15, 2012 at 10:29 AM #

    Oh yes, I do exactly the above and it is really useful for planning a trip! I have two separate notebooks for planning, actually. One is my planner where i write entries on why I have to finish booking hotels, booking flights, get train tickets. The other is a notebook exclusively for travel planning where I write addresses, directions, lists of things to do and restaurants to try out, etc. :) Useful post here!

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